They get the job done, but you know that there are ways to make your life even easier. You’ve looked into systems like Dubsado, but don’t get to fully wrap your head around them. (also, why is it so complicated??)
Your processes need a makeover
You have SO many cool ideas for your business, but between client projects, marketing your business, and keeping everything afloat, there’s hardly any time left to make them come to life.
't have the bandwith to follow through
You're spending way too much time buried in emails and team requests than you'd like to admit.
You feel tied down by the daily operations
Let's state the facts: running a business is rewarding, but not for the weak. Between delivering awesome work, marketing, and growing your brand, there's also the admin side of things—sending proposals, replying to emails, scheduling meetings, onboarding, offboarding... you name it. You and I both know, these tedious tasks just come with the business, and they're not going anywhere, whether we like it or not. But what if there was a way to make tackling them easier and less time-consuming? That's where I come in. I'll help you implement systems and work alongside you to free up valuable time so you can focus on more important aspects of your business, or simply rest and refresh your creative energy. :)
My mission is to create room to breathe for creatives in a busy world by helping them streamlinine their backend. This way, you can focus on what you’re truly passionate about and watch your ideas bloom.
My monthly OBM support is completely adaptable to what your business needs. Whether you're an agency with a team, a digital products business, a coaching business, you name it.
But, to give you an idea of the things I support my clients with, here's a breakdown:
Managing scheduling across the team, keeping your calendar protected, making sure launches stay on timeline, and coordinating across departments so the right people know what's happening when. Organizing client feedback, assigning tasks to the team, ensuring deadlines are met, overseeing project progress, collecting client inputs and info.
I build, maintain and manage the repeatable systems that keep things running. If something gets done twice, it should have a process. I’ll own that documentation and make it better over time. This can range from project management tools, to your CRM.
I'll manage your inbox — triaging, responding to common inquiries, flagging what needs your attention, and making sure no customer or student goes without a response. All written in your tone and preferred way to collaborate on your inbox. :)
I own the repeatable tasks that make every launch run: building out checklists, coordinating timelines across the team, setting up community spaces and course platforms, scheduling communications, creating a top notch client experience and making sure nothing gets dropped in the chaos of open cart week.
When we work together, I don't just see you as another client handing me taks to tick off each week. I prefer to work collaboratevily with my clients - as partners. Whether that's by brainstorming together on calls regularly, or telling you straight up when something's not working and figuring it out as a team. I want to be your biggest supporter and view your succes as my own.
Sarah | Founder of Swell Design
I had hired designers before, but had never hired a non-designer role onto my team. I wasn't sure if that type of hire would truly have an ROI to make it worth it for me, but after only a single month of working with Habiba, I realized how much of an impact her services would have on my business. Hiring Habiba has given me HOURS of time back into my standard work week. She is consistent, communicative, reliable, and detail-oriented - all things that were important to me when hiring for this position. I'd highly recommend her services to any designer looking to get time back in their business.
We slowly begin easing into working together as a team. I’ll dive into the priority tasks for the week, and you let me in on the way things run in your business. A really cool team.
The Works
We strategize the next weeks based on what's the most urgent in your business at the time (e.g. an upcoming launch), and exchange any important login details.
Start Date (Kick Off Call)
Now, I begin prepping everything for our Start Date. Think, your client portal, our communication channel, and other organizational things.
Onboarding
After our call, you'll receive a proposal with a proposed package. If everything looks good - you can choose your Start Date, sign the contract & pay your first invoice.
Proposal, Contract, Invoice
We get on a call so I can get to know you and learn more about your goals to see where I can come in to help you achieve them.
Discovery Call
If my services sound like a good fit and you feel like we would vibe well, inquire by filling out THIS form and I'll be in touch. :)
Inquiry
My backend support services are NOT for you, if:
My backend support services ARE for you, if:
I believe that every project is a chance to learn, grow and kick it up a notch. I don’t settle and I always search the best way to get it done for my clients (friends, partners, biz buddies...)
I offer monthly retainers, meaning you pay for a set amount of hours upfront each month, usually between 12-20 hours and I don't offer trial periods. If you're interested in one-off projects, or want support for busier seasons, like launches (not ongoing), feel free to check out my other services or shoot me a DM!
How do you structure your retainers - do you offer a trial period or one-off projects?
I'm familiar with platforms like Dubsado, Honeybook, Trello, Notion, Canva, & others. For my clients, I either learn the platforms they already use to operate their backend, OR help them set up a new platform (i.e. Dubsado). Everyone runs their business differently, so being a self-motivated learner is just part of the job ;)
Can you use my current tools and systems?
This boils down to smooth communication when we first begin working together. I usually recommend my clients to record themselves doing their daily tasks (i.e. how they check their inbox, how they navigate their CRM or Clickup...), and then share that with me. I also always recommend regular calls (monthly or bi-monthly), so I can stay up to date with what's happening.
How can you learn to be a ''second me''?
You got questions? Here you go friend. And if you still have questions, please feel free to email me or write me a dm :)
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Email
byhabibasocial@gmail.com
@itshabibamaria