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Together, we’ll transfrom your backend so it makes tackling admin tasks feel like a breeze. No more sacrificing weekends to put together proposals and export the branding files you need to send on Monday - that’s what solid backend systems and your new VA will take care of from now on ;)

Backend Support

For Designers who want to give their clients a chef's kiss experience, without having to sacrifice their sanity, free time, or passions. 

They get the job done, but you know that there are ways to make your life even easier. You’ve looked into systems like Dubsado, but don’t get to fully wrap your head around them. (also, why is it so complicated??)

Your processes need a makeover

You have SO many cool ideas for your business, but between client projects, marketing your business, and keeping everything afloat, there’s hardly any time left to make them come to life.

No time to focus on biz growth

You’re working on cool design projects but the admin that comes with it is getting A LOT. It's hard to keep up with everything and it’s taking a toll on your personal life. (Not working weekends, who?)

Drowing in admin 

Do any of these things sound like you right now?

Let's state the facts: running a business is rewarding, but not for the weak. Between delivering awesome work, marketing, and growing your brand, there's also the admin side of things—sending proposals, replying to emails, scheduling meetings, onboarding, offboarding... you name it. You and I both know, these tedious tasks just come with the business, and they're not going anywhere, whether we like it or not. But what if there was a way to make tackling them easier and less time-consuming? That's where I come in. I'll help you implement systems and work alongside you to free up valuable time so you can focus on more important aspects of your business, or simply rest and refresh your creative energy. :)

What if you could focus more of your creative energy on designing cool brands & websites and growing your business

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My mission is to create room to breathe for creatives in a busy world by helping them streamlinine their backend. This way, you can focus on what you’re truly passionate about and watch your ideas bloom.

Let's free up your time and energy to focus on the big picture

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Possible extras:
Blog writing
Pinterest Managment
basic design support

Project Management
CRM Support
Inbox Management
Client Communication
File Export & Management
Client On/Off Boarding
Admin & more

Investement starts at $540/month

This monthly retainer is for you if you have a lot of incredible things in the works and know that you need someone by your side who believes in your vision, takes initiative, and implements systems to keep you organized.

Whether you already have an established team or are dipping your toes into outsourcing for the first time, together, we can figure out what works best for you at this stage in your business. 

Everything you get

When we work together, I don't just see you as another client handing me taks to tick off each week. I prefer to work collaboratevily with my clients - as partners. Whether that's by branstorming together on calls regularly, or telling you straight up when something's not working and figuring it out as a team. I want to be your biggest supporter and view your succes as my own.

As your partner, I share your goals and work with you to bring them to life.

a collaborative approach >>

Sarah | Founder of Swell Design

I had hired designers before, but had never hired a non-designer role onto my team. I wasn't sure if that type of hire would truly have an ROI to make it worth it for me, but after only a single month of working with Habiba, I realized how much of an impact her services would have on my business. Hiring Habiba has given me HOURS of time back into my standard work week. She is consistent, communicative, reliable, and detail-oriented - all things that were important to me when hiring for this position. I'd highly recommend her services to any designer looking to get time back in their business.

Having Habiba on my design team has allowed my business to grow and thrive in ways I never thought possible. 

We slowly begin easing into working together as a team.  I’ll dive into the priority tasks for the week, and you let me in on the way things run in your business. A really cool team. 

The Works 

06

We strategize the next weeks based on what's the most urgent in your business at the time (e.g. setting up your CRM), and exchange any important login details.

Start Date (Kick Off Call) 

05

Now, I begin prepping everything for our Start Date. Think, your client portal, our communication channel, and other organizational things.

Onboarding

04

After our call, you'll receive a proposal with a proposed package. If everything looks good - you can choose your Start Date, sign the contract & pay your first invoice. 

Proposal, Contract, Invoice

03

We get on a call so I can get to know you and learn more about your goals with your backend to see where I can come in to help you achieve them. 

Discovery Call

02

If my services sound like a good fit and you feel like we would vibe well, inquire by filling out THIS form and I'll be in touch. :)

Inquiry 

01

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Backend services to help streamline your business, so you can focus on what truly lights you up. 

The Process

  • You're looking to keep everything in your business the same, even if some of your systems are not serving you or your clients as well as they could be

  • You're looking for someone who will not speak their mind when things are not working and is not heavily involved in helping you reach your goals

My backend support services are NOT for you, if:

  • You're not afraid to change up your current backend systems and operations for more efficiency and to best serve your clients 

  • You're looking for a team member to grow with you long term, who brainstorms with you to find the best solutions, and is not afraid to say things as they are

My backend support services ARE for you, if: 

Find out if my services are the right fit :)

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I believe that every project is a chance to learn, grow and kick it up a notch. I don’t settle and  I always search the best way to get it done for my clients (friends, partners, biz buddies...)

I'm dedicated to helping you achieve what your vision of sucess is.

I offer monthly retainers, meaning you pay for a set amount of hours upfront each month, usually between 12-20 hours and I don't offer trial periods. If you're interested in one-off projects, or want support for busier seasons, like launches (not ongoing), feel free to mention that on my contact form! 

How do you structure your retainers - do you offer a trial period or one-off projects? 

I'm familiar with platforms like Dubsado, Honeybook, Trello, Notion, Canva, & others. For my clients, I either learn the platforms they already use to operate their backend, OR help them set up a new platform (i.e. Dubsado). Everyone runs their business differently, so being a self-motivated learner is just part of the job ;)

What platforms do you work with, and can you use my current tools and systems? 

While I specialize in backend related tasks, I also have experience in writing blogs, repurposing content, basic design tasks, and am well-rounded with Pinterest. If any of these interest you, feel free to mention it when filling out my contact form. 


Do you offer other services aside from backend support? 

Email me

You got questions? Here you go friend. And if you still have questions, please feel free to email me or write me a dm :)

FAQs

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Time to cut your to do list in half

*slowly pulls out kitchen scissors*

Let's do this